AI Matchmaker — Automation of the candidate selection process
AI Matchmaker — Automation of the candidate selection process
🎯 “From request to shortlist in an hour, not a week. Recruitment powered by AI.”
🤖 The AI-driven recruitment system turns requests into accurate, actionable candidate shortlists — in minutes, not days.
By analyzing email content, integrating with databases, and generating candidate communications, recruiters save dozens of hours and can work faster, more precisely, and more effectively.
📊 Benefits:
✅ 50–70% shorter candidate selection time
🎯 +35% higher matching accuracy (thanks to contextual AI analysis)
⚙️ Elimination of manual work at the analysis and filtering stage
🚀 Handle up to 2× more requests without increasing the team size
Everyday challenges of the recruitment team
Recruitment is not just about interviewing candidates — it’s hours spent on analysis, filtering, and preparing documents.
With the growing number of requests, the recruitment team was losing time on routine tasks that didn’t directly translate into business value. The selection process was not only time-consuming but also difficult to scale.
📥 Many requests, different formats:
Each client submitted requests in a different form — email, file, even voice message. Data had to be manually converted into recruitment checklists.
🔍 Manual filtering and searches:
Databases were searched manually, often duplicating work. A lot of time was wasted screening out profiles that didn’t meet basic requirements.
📝 List creation and communication:
Generating candidate shortlists and preparing messages took more time than the interviews themselves.
⏱ High time costs:
Each request required up to 3–4 hours of work — adding up to dozens of man-hours per week and limited scalability.
Automated candidate selection process — from request to contact
To regain control over time and boost efficiency, we built a tool that takes over all repetitive tasks in candidate selection.
By combining AI with automation, the recruitment process has been simplified, accelerated, and freed from manual work. Recruiters can now act faster, more accurately, and with greater peace of mind.
🧠 1. Intelligent request analysis:
The system automatically identifies new requests from email, extracts key details (role, technologies, languages, location, experience), and converts them into a structured format.
🔎 2. AI-powered sourcing & filtering:
Algorithms search internal and external databases and evaluate candidate fit in terms of both hard and soft requirements (e.g. availability, industry, type of projects).
📋 3. Shortlist & communication generation:
The system creates a list of matching candidates along with draft messages for outreach. Recruiters can move straight to interaction — without tedious copy-pasting and editing.
🧩 4. Integration & team action:
All results flow into the recruitment system (e.g. ATS, CRM). Recruiters focus on meaningful conversations — not administrative selection.
Roi
Within just the first few days of using the system, a significant reduction in RFQ handling time and an increase in the number of prepared shortlists were observed.
Automation not only accelerated the process but also improved match quality and enabled the team to handle more projects without additional resources.
50–70% shorter candidate selection time
⏱️ From request to a ready shortlist in under an hour — without chaos or delays.
+800% higher throughput
🚀 The same team handles up to 8× more recruitment projects in parallel.
+35% higher matching accuracy
🎯 Candidates match requirements more accurately — thanks to contextual analysis and soft criteria.
Examples of automations
Automation of requests for quotations from e-mails to CRM
Sales
From e-mail to order in CRM - fully automatic query handling in less than 60 seconds. The AI-based system analyzes the content and attachments of e-mail messages, classifies queries, recognizes data from documents and creates a complete order in the author's CRM. Without human participation.
- 97% faster RFQ processing ✅
- >250 hours recovered per month ✅
- Effortless scalability — 40+ RFQs per day ✅
Automatic allocation and correction of cost invoices using AI
Finances
AI takes care of accounting documents from A to Z. The system analyzes, classifies, and posts cost invoices and corrections — entirely without human intervention. It processes over 1,200 documents per month, continuously learning the company’s structure, posting rules, and KSeF compliance requirements. The result? Consistency, speed, and zero chaos.
- Over 95% of documents processed and posted automatically
- 85% reduction in handling time
- +100% more bandwidth
- More time for analysis, not for data copying
AI Customer Care — Automation of customer service in e-commerce
Sales
🛍️ “Customers get an answer before they even have to ask.” Customer service automation in e-commerce has reduced response times from hours to seconds — giving time back to the team and comfort to customers. AI identifies the subject of each inquiry, responds instantly, and forwards only cases that require human attention — 24/7.
- 70% of inquiries handled automatically
- Response time reduced from several hours to just a few seconds
- +40% more team time for issues that require attention
AI Marketing — intelligent automation of content and social media
Marketing
📢 Daily content without the daily effort. 🧠 AI that knows what, where, and when to publish. Your intelligent marketing assistant that creates engaging content, schedules posts, and automatically publishes them across your chosen channels — from blog to LinkedIn. It helps companies maintain a consistent online presence without hiring an agency or building a content team.
- 6× more content per month
- Cost reduction of 70–85%
- +60% higher engagement on social media
Automation of tender analysis
Sales
Instead of looking through, decide. Automatic analysis of tenders and assessment of opportunities in a few minutes. The AI system automatically downloads tender announcements, analyzes documentation (PDF, SWZ, attachments), assesses compliance with customer criteria and creates a structured report for decision-making. Without human participation, without waste of time.
- Reduction of analysis time by 96% ✅
- 6x higher process throughput ✅
- Real-time decisions ✅
- 🌍 Ready to scale without limits ✅
Ready to speed up your business?
Schedule a free consultation with our expert and find out in less than 30 minutes:
- ✅Which processes in your company are worth automating in the first place - and why they
- ✅What AI technologies and tools will work well in your industry
- ✅What savings and efficiency growth can you achieve - preliminary calculation of ROI
- ✅Answers to your technical and business questions - no jargon, no obligations
What do customers say about us?
Thanks to BizProcess.AI, instead of wasting time on documents, we focus on strategic decisions. AI segregates offers for us - we choose only those worthy of attention
Construction companyInstead of exchanging emails and correcting accounting errors, we have full control over the invoice from the beginning. The system itself monitors compliance and informs what needs to be improved
Production and trading companyMarketing automation provided our channels with regular content and saved thousands of zlotys per month. The team stopped putting out fires and started planning campaigns in advance
Design company