Automation of tender analysis
Automation of tender analysis
Instead of searching, start deciding.
Automatic tender analysis and opportunity assessment in just minutes. The AI system automatically retrieves tender announcements, analyzes documentation (PDFs, specifications, attachments), checks compliance with customer criteria, and generates a structured decision-making report. No human effort, no wasted time.
📊 Benefits:
⏱ 176 hours of manual work per month reduced to a few clicks
AI shortens tender analysis from 30 minutes to just 2–3 minutes — savings equivalent to a full-time role.
🔍 No missed details, no costly errors
The system never overlooks key information — eliminating the risk of wrong decisions caused by unread documents.
⚡ Faster decision-making
Instead of tediously reviewing files, the team knows within minutes whether a tender is worth pursuing.
Daily challenges with tender analysis
The process of analyzing tenders used to feel like a constant struggle with time and documents. Everything was done manually, and every decision was preceded by painstaking — and often fruitless — effort:
🔻 Manual collection of announcements – Every day the team had to search tender platforms, reports, and even emails with multiple attachments.
🔻 Reviewing dozens of pages of documentation – Each PDF (including specifications and attachments) had to be opened and sifted through: 20, 40, sometimes even 80 pages just to find relevant details.
🔻 Hunting for key information – Project location, contract value, deadlines, requirements, certificates — every document looked different, and the margin of error was high.
🔻 Checking against company criteria – Industry, location, minimum project value, required resources — all verified manually, one by one.
🔻 Re-entering data into Excel or CRM – Even when a tender passed the first screening, all the information had to be organized and entered into the system — often in a rush.
The result?
📉 Each day, 10–20 announcements were analyzed, most of which turned out to be unprofitable. Hours of work were wasted, and the most valuable opportunities could slip through the cracks due to lack of time for thorough analysis.
The process was not only time-consuming but also repetitive — making it a perfect candidate for automation.
Intelligent automation of tender analysis
We have replaced the manual, time-consuming process with a fully automated AI-based solution.
The system runs unattended, 24/7, analyzing tenders faster than any team member — without errors and without downtime.
📥 Automatic retrieval of announcements and attachments
The system continuously scans sources such as tender platforms, industry reports, and email inboxes.
➡️ PDF files and other attachments are downloaded and submitted for analysis automatically — no human effort required.
🤖 AI-powered analysis of tender documentation
Advanced AI models read the content of documents, extracting key information such as:
🗺 Project location
💰 Estimated contract value
📆 Submission deadlines
🧾 Requirements for experience, resources, and certifications
➡️ Even from difficult PDFs — including scanned or poorly formatted files.
✅ Compliance check against your criteria
The algorithm compares tender data against your predefined parameters, including:
• Scope of work/services
• Minimum contract value and execution timeframe
• Geographic area of operation
• Other business-specific requirements
➡️ Only tenders that truly fit your strategy move forward.
📋 Summary + integration with your task management system
When a tender meets your criteria, the system automatically:
• Assigns it the status “WORTH ANALYZING”
• Generates a concise summary
• Sends the data to your CRM, Trello, or any other tool you use
➡️ Decisions about whether to pursue a tender can now be made in minutes, not hours.
Roi
The implementation of our AI system for the analysis of tenders brought measurable results from the first week of operation. Instead of arduous, manual work, the team gained immediate access to key information that previously took up hours of analysis. Effect? More accurate decisions, fewer mistakes, real savings.
Reduction of analysis time by 96% ✅
⏱️ From 6 hours to just 15 minutes per tender. ✅
6x higher process throughput ✅
🔍 Analysis of up to 60 tenders per day — without increasing the team. ✅
Real-time decisions ✅
⚡️ A ready-to-use report with recommendations goes directly to your CRM or Trello. ✅
🌍 Ready to scale without limits ✅
🚀 Zamiast z🚀 Instead of increasing headcount — you increase the number of tenders analyzed. ✅
Examples of automations
Automation of requests for quotations from e-mails to CRM
Sales
From e-mail to order in CRM - fully automatic query handling in less than 60 seconds. The AI-based system analyzes the content and attachments of e-mail messages, classifies queries, recognizes data from documents and creates a complete order in the author's CRM. Without human participation.
- 97% faster RFQ processing ✅
- >250 hours recovered per month ✅
- Effortless scalability — 40+ RFQs per day ✅
AI Matchmaker — Automation of the candidate selection process
HR
The AI-powered recruitment system transforms requests into accurate, actionable candidate shortlists — in minutes, not days. By analyzing email content, integrating with databases, and generating candidate communications, recruiters save dozens of hours and can work faster, more precisely, and more effectively.
- 50–70% shorter candidate selection time
- +800% higher throughput
- +35% higher matching accuracy
Automatic allocation and correction of cost invoices using AI
Finances
AI takes care of accounting documents from A to Z. The system analyzes, classifies, and posts cost invoices and corrections — entirely without human intervention. It processes over 1,200 documents per month, continuously learning the company’s structure, posting rules, and KSeF compliance requirements. The result? Consistency, speed, and zero chaos.
- Over 95% of documents processed and posted automatically
- 85% reduction in handling time
- +100% more bandwidth
- More time for analysis, not for data copying
AI Customer Care — Automation of customer service in e-commerce
Sales
🛍️ “Customers get an answer before they even have to ask.” Customer service automation in e-commerce has reduced response times from hours to seconds — giving time back to the team and comfort to customers. AI identifies the subject of each inquiry, responds instantly, and forwards only cases that require human attention — 24/7.
- 70% of inquiries handled automatically
- Response time reduced from several hours to just a few seconds
- +40% more team time for issues that require attention
AI Marketing — intelligent automation of content and social media
Marketing
📢 Daily content without the daily effort. 🧠 AI that knows what, where, and when to publish. Your intelligent marketing assistant that creates engaging content, schedules posts, and automatically publishes them across your chosen channels — from blog to LinkedIn. It helps companies maintain a consistent online presence without hiring an agency or building a content team.
- 6× more content per month
- Cost reduction of 70–85%
- +60% higher engagement on social media
Ready to speed up your business?
Schedule a free consultation with our expert and find out in less than 30 minutes:
- ✅Which processes in your company are worth automating in the first place - and why they
- ✅What AI technologies and tools will work well in your industry
- ✅What savings and efficiency growth can you achieve - preliminary calculation of ROI
- ✅Answers to your technical and business questions - no jargon, no obligations
What do customers say about us?
Thanks to BizProcess.AI, instead of wasting time on documents, we focus on strategic decisions. AI segregates offers for us - we choose only those worthy of attention
Construction companyInstead of exchanging emails and correcting accounting errors, we have full control over the invoice from the beginning. The system itself monitors compliance and informs what needs to be improved
Production and trading companyMarketing automation provided our channels with regular content and saved thousands of zlotys per month. The team stopped putting out fires and started planning campaigns in advance
Design company