Automatic allocation and correction of cost invoices using AI
Automatic allocation and correction of cost invoices using AI
AI takes over accounting documents from A to Z. 💬 The system analyzes, classifies and decrees cost invoices and corrections - without human intervention. It handles more than 1200 documents per month, learning the structure of the company, the rules of decree and compliance . The result? Consistency, speed and zero chaos.
📊 Benefits:
📄+1200 documents per month without stress and chaos Each document goes to the right place - in accordance with the accounting policy.
💼 2-3 full-time jobs released from daily routine Employees stop decreeing, begin to support the development of the company.
🔍 100% coverage of cost documents and corrections The system even copes with unusual invoices and difficult corrections.
Daily challenges of the accounting department
Dozens of invoices and corrections were sent to the accounting department every day.
From different sources, in different formats. Each document had to be opened, checked, classified and booked manually, which took a lot of time And often led to mistakes.
📥 Up to 1200 documents per month: Cost invoices and corrections were sent to the department from various sources - by e-mail, scan, in PDFs.
🧾 Ambiguous documents and manual decree: Different formats, different VAT rates, currencies, MPK, projects - each invoice required expert interpretation.
⏱ 6-8 minutes per invoice = dozens of working hours per week The process was repetitive, laborious and fraught with a risk of mistakes.
❌ Risk of errors and non-compliance with the accounting policy: The variability of documents and the lack of automatic validation caused corrections, delays and incorrect postings.
Comprehensive automation of the accounting process - from OCR to integration with ERP
The entire process is automated — from the moment a document is captured to its entry in the accounting system. AI doesn’t just read data, it understands it in the context of company policy. As a result, every document ends up exactly where it should — quickly, securely, and in full compliance.
🔎 Intelligent capture and classification: OCR + AI read and identify the type of document (invoice, correction, note), extracting the key data required for posting.
🧠 Posting based on company knowledge: AI assigns general ledger and detailed accounts in line with accounting policy, continuously learning from approved cases.
📊 Full compliance with KSeF and cost policies: The system automatically validates data accuracy and flags exceptions for review — with clear explanations.
🔗 Export and integration: Once approved, data is transferred to the ERP system or consolidated file. Every step is logged, ensuring complete transparency.
Roi
The automation of posting delivered immediate, measurable results. A once labor-intensive process has been replaced by an efficient, repeatable system that ensures precision and consistency — no matter how many documents are processed. Accountants now have more time for analysis and strategic tasks, while the company can finally scale its services without expanding the team.
Over 95% of documents processed and posted automatically
🤖 Expert precision - from the first day of operation.
85% reduction in handling time
⏱️ From 6-8 minutes to less than 1 minute per invoice.
+100% more bandwidth
🚀 Scale support, which previously required several people.
More time for analysis, not for data copying
Manual work transformed into supervision and process development.
Examples of automations
Automation of requests for quotations from e-mails to CRM
Sales
From e-mail to order in CRM - fully automatic query handling in less than 60 seconds. The AI-based system analyzes the content and attachments of e-mail messages, classifies queries, recognizes data from documents and creates a complete order in the author's CRM. Without human participation.
- 97% faster RFQ processing ✅
- >250 hours recovered per month ✅
- Effortless scalability — 40+ RFQs per day ✅
AI Matchmaker — Automation of the candidate selection process
HR
The AI-powered recruitment system transforms requests into accurate, actionable candidate shortlists — in minutes, not days. By analyzing email content, integrating with databases, and generating candidate communications, recruiters save dozens of hours and can work faster, more precisely, and more effectively.
- 50–70% shorter candidate selection time
- +800% higher throughput
- +35% higher matching accuracy
AI Customer Care — Automation of customer service in e-commerce
Sales
🛍️ “Customers get an answer before they even have to ask.” Customer service automation in e-commerce has reduced response times from hours to seconds — giving time back to the team and comfort to customers. AI identifies the subject of each inquiry, responds instantly, and forwards only cases that require human attention — 24/7.
- 70% of inquiries handled automatically
- Response time reduced from several hours to just a few seconds
- +40% more team time for issues that require attention
AI Marketing — intelligent automation of content and social media
Marketing
📢 Daily content without the daily effort. 🧠 AI that knows what, where, and when to publish. Your intelligent marketing assistant that creates engaging content, schedules posts, and automatically publishes them across your chosen channels — from blog to LinkedIn. It helps companies maintain a consistent online presence without hiring an agency or building a content team.
- 6× more content per month
- Cost reduction of 70–85%
- +60% higher engagement on social media
Automation of tender analysis
Sales
Instead of looking through, decide. Automatic analysis of tenders and assessment of opportunities in a few minutes. The AI system automatically downloads tender announcements, analyzes documentation (PDF, SWZ, attachments), assesses compliance with customer criteria and creates a structured report for decision-making. Without human participation, without waste of time.
- Reduction of analysis time by 96% ✅
- 6x higher process throughput ✅
- Real-time decisions ✅
- 🌍 Ready to scale without limits ✅
Ready to speed up your business?
Schedule a free consultation with our expert and find out in less than 30 minutes:
- ✅Which processes in your company are worth automating in the first place - and why they
- ✅What AI technologies and tools will work well in your industry
- ✅What savings and efficiency growth can you achieve - preliminary calculation of ROI
- ✅Answers to your technical and business questions - no jargon, no obligations
What do customers say about us?
Thanks to BizProcess.AI, instead of wasting time on documents, we focus on strategic decisions. AI segregates offers for us - we choose only those worthy of attention
Construction companyInstead of exchanging emails and correcting accounting errors, we have full control over the invoice from the beginning. The system itself monitors compliance and informs what needs to be improved
Production and trading companyMarketing automation provided our channels with regular content and saved thousands of zlotys per month. The team stopped putting out fires and started planning campaigns in advance
Design company